Membership Management System + Mobile Inspection System

Streamlining Vessel Registration and Inspection Tracking for SCMS

The Society of Consulting Marine Engineers and Ship Surveyors (SCMS), founded in 1920, serves as a central organization for marine professionals. Their existing internal system was used to store information on members and track shipping vessels but lacked the functionality to keep up with growing demands. SCMS aimed to extend their solution but faced limitations in expanding the system further, especially around managing the large volumes of paper generated from vessel registrations, inspections, and ongoing documentation.

What We Did

We developed an integrated solution to modernize their data management and streamline processes:

• Created a web-based vessel registration system where owners can input their details, which are automatically transferred to the office database.
• Enabled automatic generation of PDF forms for completed registrations, reducing paper storage and enabling easier data retrieval.
• Introduced a robust inspection tracking system, ensuring that surveyor inspections, which are mandatory for vessel certification, are logged and stored digitally.
• Developed an iPad app for surveyors to conduct and document inspections in the field. This app generates inspection PDFs and facilitates easy upload to the system.
• The iPad app also allows scrutineers to approve inspections, and digital signatures from vessel owners, surveyors, and scrutineers are captured, ensuring complete documentation is available without relying on paper forms.

The Results

The new system transformed SCMS's operations by significantly reducing the reliance on paper and streamlining administrative tasks. Surveyors can now work more efficiently in the field, while the office team enjoys a faster, more accurate data management process.

• Significant reduction in paper usage, streamlining data management and reducing storage requirements.
• Enhanced workflow with digital solutions that allow surveyors to work efficiently in the field and upload inspection reports instantly.
• A more efficient and user-friendly system that ensured vessel owners and society members have access to up-to-date information.
• Increased overall productivity with faster document generation and approval, benefiting both society administrators and external stakeholders.